Document & Signature

Create, sign and verify documents with legal‑grade trust.

Step-by-step user guideHow to send, sign, verify and configure — with every step spelled out.

Overview

Document & Signature turns every business document into a controlled, verifiable record. Draft on your branded letterhead or upload a PDF, place signature fields, and route them to colleagues and external parties. Signers choose how they sign — type, draw, upload a scanned signature, or Aadhaar eSign — and confirm their identity, with an optional one‑time email code for higher assurance. Every completed document produces two files: a clean signed copy and a separate Certificate of Completion, each carrying a cryptographic fingerprint and, when enabled, an embedded digital signature that any PDF reader can validate. A QR code and a public verification page let anyone confirm a document is genuine.

Key capabilities

Legally valid — and verifiable offline

Signed documents carry an embedded cryptographic signature that any PDF reader, including Adobe Acrobat, can validate on its own — no internet, no dependence on us. Change a single byte and it shows as altered. Very few platforms offer this.

Reusable templates and smart routing

Save any document as a template with role‑based fields and reuse it in seconds — just assign a person to each role. Route to internal and external signers in order or all at once, copy people on the finished document, and bundle supporting annexures alongside it.

Two files, done the way the leaders do it

Every completed signing produces a clean signed document plus a separate Certificate of Completion — the full signing audit trail — exactly as the world's leading e‑signature tools deliver.

A fingerprint on every document

Each signed file carries a SHA‑256 fingerprint you can reproduce yourself. A document's integrity is provable, independently, forever — not just on our word.

Prove authenticity in seconds

A QR code and short code open a public Verify page that confirms a document is genuine and current — with no login for anyone who needs to check it.

How it works

1
Create or upload
Author on your letterhead, or upload a PDF you already have.
2
Place fields & route
Add your signers, drop their fields, and set the order and the rules.
3
Sign securely
Signers confirm who they are, verify a code if required, and sign their way.
4
Certify
Orbiton produces a clean signed document and a Certificate of Completion, cryptographically sealed.
5
Verify anywhere
Confirm the document by QR, short code, the public Verify page — or an offline check in any PDF reader.

Everything it does

Create & author

Start from a blank letterhead or an existing file — either way, it's ready to sign.

Author on branded letterhead. Write documents on your company's multi‑page letterhead, with headers, footers and a reference number applied automatically.

Rich document editor. Compose with a full editor — headings, tables, formatting — and paste from Word while keeping its design.

Or upload any PDF. Already have the document? Upload a PDF and place signature fields directly on it.

Reusable templates with roles. Save any prepared document as a template with fields placed against roles (Employer, Employee, Witness). Start a new request in seconds — just assign a person to each role and send.

Route & sign

Bring the right people in — inside your team or outside it — in the order you choose.

Internal & external signers. Colleagues sign in the portal; external parties sign through a secure email link, with no account required.

Sequential or parallel. Ask signers one after another, or let everyone sign at once.

CC recipients. Copy people on the finished document — they're emailed the signed copy once everyone has signed, without being asked to sign themselves.

Supporting documents. Bundle extra PDFs (annexures, schedules) with a request — every signer can view them alongside the document they're signing.

Precise field placement. Drop signature, initials, name, date, text and checkbox fields exactly where they belong on the page.

Four ways to sign. Type a signature, draw it, upload a photo of a wet signature, or use Aadhaar eSign — the signer's choice.

Auto‑fit signatures. Every signature — typed, drawn or uploaded — resizes to fit its field perfectly, on screen and in the final PDF.

Personal signature library. Save a signature once and reuse it on any document in a single tap.

Identity & security

Match the assurance to the document — from a simple confirmation to a verified one‑time code.

Self‑verification. Before signing, each person confirms their name and email against the invitation — a mismatch is caught with a clear message.

One‑time email code. Require a signer to verify a one‑time code before they can sign, field by field.

Per‑field control. Decide, for each field, which signing methods are allowed and what verification is required.

Hardened by design. Codes are hashed, expiring, attempt‑capped and rate‑limited — signing links are secure and time‑bound.

Certify & protect

The output is built to stand up — to a reader, an auditor, or a court.

Clean document + certificate. A tidy signed file, plus a separate Certificate of Completion carrying the fingerprint and every signer's evidence.

Embedded cryptographic signature. An in‑house PKCS#7 digital signature that any PDF reader validates offline — and flags the moment a document is altered.

Tamper‑evident evidence. Who signed, when, from which IP and by which method — recorded for every signer.

Court‑grade audit trail. Every action is written to a tamper‑evident, hash‑chained audit log across the platform.

Verify & prove

Anyone can confirm a document is real — publicly, privately, or offline.

QR + short code. Every issued document carries a scannable QR and a short code.

Public Verify page. Confirms a document's authenticity and current status — no login required.

Privacy‑aware. Authenticity is public; sensitive recipient details stay protected behind a second check.

Validity lifecycle. A document can be valid, suspended, revoked, expired or superseded — and the Verify page always shows the truth.

Store & connect

Everything filed, numbered and connected to the rest of your work.

Encrypted Document Vault. Signed documents are filed, numbered and access‑controlled, with encryption at rest.

Automatic numbering. A clean, consistent document number is assigned on filing.

Works across the platform. The same signing works for HR letters, onboarding and any document you create.

Track, alert & analyse

A live dashboard turns signing into numbers you can act on — and flags what needs attention.

Signing dashboard. Sent, completed, awaiting and average turnaround — at a glance.

Filter by any period. View today, this week, month, quarter, year or all time — or a custom date range.

Activity trends. Documents sent vs. completed over time, bucketed to the period you choose.

Action‑required alerts. See what's awaiting you, stalled, expiring soon, past due or declined — and jump straight to it.

Document expiry. Every document carries a deadline, so nothing sits unsigned forever and you're warned before it lapses.

Automatic reminders. Signers who haven't signed are nudged automatically on a cadence you choose — and in sequential signing, only the person whose turn it is.

Reminders in your working hours. Choose the exact time of day and timezone reminders go out, so nudges land when your people are at their desks.

Configurable defaults. Set default deadlines, reminder cadence, send time and retention for the whole module from Settings — nothing hard‑coded, every change audit‑logged.

Status breakdown. See exactly where every document stands.

Activity log. Review every signing event — created, sent, viewed, signed, declined, completed — filterable by date and type, backed by a tamper‑evident, hash‑chained record.

Who it’s for

HR & OperationsLegal & ComplianceAny business that signs documents

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